You are required to hire Chateaux Staff if you use any caterer who is not on our Vendor Tribe OR if you hire a Vendor Tribe caterer that does not provide a full staff (G Que BBQ, Mixteca, Viet, or Next Door Eatary)
Please consult your copy of the General Rules that you were given with your signed contract for a full list. But generally, nothing that will do damage to the building or floor. If you have specific ideas, please contact your event designer, we are happy to work with you to find a solution that works for you!
As long as there is no fire ban restrictions for our area at the time of your event. Your event manager will take the sparklers at your reception, and work with your guests to ensure the perfect goodbye to the newlyweds.
All events are required to hire one of our preferred DJ’s.
We do allow caterers that are not on our Vendor Tribe, however, they will be catering as a “drop off” caterer, and you will be required to hire Chateaux Staff.
You would need to hire Chateaux Staffing. Our staff members will act as your full service caterer, to serve and manage your event. This fee for staffing is charged per guest and is based on your final guest count that you provide at your walk through appointment.
Contact one of our owners (Sarah, Marissa or Pam) at 303.466.8078 Ext 3. You must receive written approval, or chateaux staff will be required, and your caterer will be considered “drop-off”.
Some “drop-off” caterers have a few staff members here during dinner service, who then help package the food, and take any of their trays and chaffers. Our staffing is happy to work in conjunction with them. Chateaux staff will still be charged at the regular staffing rate.
All chafers, serving platters, and utensils need to be dropped off with the food at the beginning of the event. In addition, if you would like any left over food to packaged for you to take home, please provide our staff with sufficient take home containers.
Celebration Beverage is the exclusive beverage provider of the Chateaux at Fox Meadows. please visit www.celebrationbeverage.com for more informaation.
Bartenders must be hired through Celebration Beverage only.
We will let you know who your event manager is at your walk through appointment. If you do have a specific request, please let us know and we will do our best to accomodate it.
We love pets! However, because food is being served, there are health code restrictions. Please contact your event concierge to obtain written approval prior to your event.
The ceremony music should be provided through your DJ, or a hired musician. Unfortunately, we cannot have ceremony music played through our system, nor can we provide microphones.
Your event manager will be there for your rehearsal and ceremony to coordinate all of your bridal party.
Most people prefer to have the rehearsal the day before their event. These are booked based on availability and are subject to change up until 6 weeks prior. Most rehearsals are held from 3-4 pm, or 4-5 pm. Your event concierge will give you your final rehearsal time at your walk through appointment.
Anyone is welcome. Most people bring their bridal party & close family. Although they are welcome, it is not necessary to bring your officiant to the rehearsal.
If you know the weather is going to be bad, and you let us know at least 3 hours prior to your ceremony time, we will set up for an indoor ceremony. If you decide to pull in the ceremony at the last minute, the guest will be seated at their guest tables, and we will create an isle down the center of the ballroom. Your ceremony will then be held under our fabulous bay windows.
Your event manager will be there for your rehearsal and ceremony to coordinate all of your bridal party.
If you have booked Facility Fee only: 100% of your balance is due 6 months prior to your event.
For any package: 50% of your contracted amount is due 6 months prior, and the remaining 50% is due 3 months prior.
Your walk through balance is due no later than 2 weeks prior to your eve
We call this your walk through balance. This is due no later than 2 weeks prior to your event.
We accept cash, check, all major credit cards & money order. Please note that credit cards will be assessed a 1% processing fee.
If you have booked a package through us, your vendors are provided a modest gratuity. Additional gratuity may be given if you feel a vendor has done an outstanding job.
Gratuities of $100 ($150 for all day events or events of 5 hours or more) to your site manager, and in the case that wait staff was hired from the Chateaux, $50 ($75 for all day events or events of 5 hours or more) to your captain and $25 ($35 for all day events or events of 5 hours or more)to each bartender(s), floor and kitchen staff is standard. It is a general rule to offer some sort of a gratuity to all vendors. The appropriate amount to offer is more tricky. Unlike restaurants, where gratuities are based on a percentage of your bill, you should choose an amount anywhere between $25 and $300 for each vendor who provided you with their services and expertise before and/or during your event. The amount should be based on the amount and quality of the service. For example you might want to offer $25 to each of the wait staff and $50 to the catering captain because they had more responsibilities and perhaps did an outstanding job. You may wish to offer a gratuity to someone who was extremely helpful in the planning process, even though they were not actually at your event. Or, you may wish to offer a large gratuity (we have seen as much as $600) to someone who “saved the day” and prevented a major catastrophe by going above and beyond the call of duty. In any event, use your best judgment as anything you offer will be very much appreciated.
All Vendor Packages DO NOT include the Facility Fee. You must book the Facility & a package if you would like an inclusive package.
Just let the Chateaux sales manager you are working with know! We would be happy to put together a custom package just for you!
Some package options give you a choice of vendors. We recommend you visit websites, meet with, and in some cases do tastings with all of the vendors you are interested in. If you are looking for some specific recommendations, please contact your event concierge. We have seen it all, and are happy to point you in the right direction!
Once you have decided on a vendor, let you event concierge know. We will book them and do the rest of the work for you!
Please make sure you are happy with the vendor before you book them through us. A fee of $250 will be assessed for any vendor changes or cancellations once they have been booked. Many vendors turn away other business when you have booked a date, therefor we must pay them a cancellation fee to compensate the for their time and effort.
Upgrades can be made, booked, and paid for directly with each specific vendor at your discretion.
Absolutely! Our packages are designed to provide you with a stress free planning experience. Many vendor include much more for the price than you would receive if you booked them on your own. All payments go to one place, and you only have one contract. Just contact your event concierge or any member of our administration team at 303.466.8078 Ext 3 and we would be happy to add it for you!
We strongly encourage you to call or come by our office as often as you wish with your questions throughout your entire planning process. We have many years and several thousand events worth of experience, and are happy to offer advice and ideas you will find helpful.
Once your contract is signed and you deposit is received, you are officially a Chateaux Bride! You will receive an email from your event concierge, who will be with you every step of the way to assist you with anything you need. Smell as many roses, taste as many cakes, and twirl in as many dresses as you possibly can! Your event concierge will be there to remind you of payments, as well as to help you schedule your walk through and rehearsal.
Your walk through meeting will ideally take place about a month before your event. Your event concierge will contact you 6-8 weeks out from your event to schedule this meeting.
A member of the Chateaux staff (ideally your event concierge), your catering captain, and you! Many guests will bring family members or friends who have been helping plan attend the meeting as well. This is a fun meeting, where we decide your tables, chairs, linen colors, as well as firm up your timeline & vendors.
The walk through is where we decide any additional rentals that you would like. Many events upgrade linens, add additional rental items, or have additional guests over 100 people. These charges will be due in full, no later than 2 weeks prior to your event.
Anyone who needs a chair in the main ballroom, will be charged an extra guest fee. Generally, we say any guest over the age of 2. If you are planning to have a lot of children at your event, a great option is to rent the lower level and have a kids party. You can hire a few babysitters, bring some children’s movies, and order pizza. This is also nice for the parents, as they can enjoy the reception knowing that their child is safe, and just a few stairs away.
No! We pride ourselves in being upfront with everything. (We are one of the only venue that includes taxes and fees in our base pricing) Please read your brochure thoroughly so that you are completely aware of everything that is included in your booked package. We also clearly state what the prices are for any upgrades or rentals in our brochure. If you have any questions, or are unsure of what is included, please contact your event sales representative. We want you to be well aware & happy with all rental items.
You are welcome to arrive anytime during your contracted set up time. If you need help identifying that time, any member of our staff can look it up for you. We can occasionally accommodate the addition of set up time if our schedule allows. Additional set up time is charged at a rate of $75 per hour.
When you arrive for your event, our set up crew will be completing the set up of your tables, chairs, linens, and any rentals purchased through the Chateaux. Your Event Manager will be on site when you arrive to greet you, and help assist you with last minute details. Your vendors will be arriving as coordinated and directed by your event manager. It is our goal that during this time you are in the bride & groom suites, getting ready, relaxing, and building memories that will last a lifetime.
After your event we will review all paperwork, including notes from your event manager, our security and our cleaning crew. We will compile all information, and begin processing your end of event paperwork.